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It may seem overwhelming to prepare for your board meetings, but investing some time ahead will ensure a more productive and smooth meeting. A board management platform, also known as a board portal software, can help you prepare and organize materials for meetings much easier. It will also help you save time.
This will ensure that all participants at your board meeting are ready to attend the meeting and be as productive as is possible. This is particularly important for directors that are new and observers who aren’t familiar with the organization’s board and committee structure.
Reviewing the minutes from the previous board meeting is an first step. Determine the topics that were discussed and what remains to be discussed. Also, consider what you’ll need to include in an agenda for the coming meeting. This will also assist you in focusing on the meeting’s objectives and set an agenda to achieve them.
Sending out invitations to a board meeting and confirming RSVPs is an excellent idea. This will ensure that the correct participants are present and able to attend, including remote participants.
The next step is of going through any reports or other documents that committee chairs, the executive team and other stakeholders have prepared ahead of time. This will help reduce the amount of work for the board secretaries and check it out ensure that all the required materials are included in the package for board meetings.
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