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Organizing your data protection strategy is vital to ensure you’re in compliance with the best practices and regulations. A well-designed plan will inspire confidence in your employees and customers while avoiding costly fines.
A well-designed data protection strategy starts with a comprehensive inventory of the company’s data. This allows you to categorize the information by type location, type, and access. For instance, certain kinds of information are more sensitive than other types, such as personal health information (PHI) and credit card or financial details. You can then prioritize security measures according to the information’s importance and sensitiveness.
Also, determine which employees have access to specific information. This includes employees of branch offices, contractors that support your network as well remote workers using devices like digital copiers, inventory scanners and mobile phones. Be sure to limit access to what is needed to perform their job, like keeping credit card details on file only when it is needed.
Make sure that all your facilities have cameras equipped with motion sensors and night vision to detect illegal entrants to file servers, archives or backups. This can be helpful in the detection of people who are taking photos of monitors and whiteboards with sensitive information. It can also assist to find employees who haven’t properly logged out.
It’s also crucial to communicate your policies and procedures effectively throughout the organization. Your employees should be taught to recognize cybersecurity threats, such as the phishing scams that target passwords, and to encourage them to report any suspicious activities.
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