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Despite the current pandemic non-profit boards are required to meet regularly and make decisions. Virtual meetings are a practical solution that increases the efficiency and participation of board members. These meetings online are not without obstacles. Some board members may not be comfortable using new technology, while others have limited technological proficiency.
Virtual meetings can also cause an absence of motivation and focus, especially in long meetings. Participants may experience “zoom fatigue” or be easily distracted by other items on their screens. It is essential to keep meetings brief to avoid this. Make sure the agenda is clearly communicated and encourage participants to speak up during the meeting. You can also use polls and questions to keep the attention of the audience.
Another challenge of virtual board meetings is the inability to see the body https://boardroomtx.com/ language of facial expressions or gestures. This could affect the participation of board members and reduce the effectiveness of the meeting. To counter this, board directors should be encouraged to use video during meetings in order to ensure that they precisely discern the non-verbal cues of their peers.
Other issues include the difficulty of recording and distribution of minutes of board meetings. Recording the entire meeting is important in the event that a board member is in a position to miss. This will also enable future boards to go over their past decisions and learn the reasoning behind a particular decision. It is recommended to utilize a board management tool that has a central archive of all meeting material including historical and current.
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